Treasurer Volunteer

The Treasurer has the day-to-day responsibility of looking after the group’s money. They need to have an overview of the group’s financial situation and provide information to help the group make informed decisions.

It is important to remember that the Treasurer does not have sole responsibility for the group’s finances. It is up to the committee as a whole to decide how funds will be raised and spent. It’s also up to the committee to make sure that the group’s money is being handled properly.

Keeping financial records for the group

The most important thing is to write everything down, and to keep all connected paperwork. Don’t put off the task of recording money that has been received and spent until it becomes confusing and complicated

Here is quick checklist of the main tasks:

• Keep a written record of the money going in and out of the group funds.
• Check and keep bank statements.
• Keep receipts for all items bought.
• Keep paperwork for all grants and money received.
• Have a system for dealing with expenses and petty cash.

Keeping the committee informed

It is the Treasurer’s job to keep the committee informed about the group’s money, so everyone understands the overall financial situation.

It’s useful to give a financial update at every committee and general meeting. This doesn’t have to be a big task.

It’s useful for your update to cover:

• How much money the group has.
• How much has been spent since the last meeting, and what on.
• Any problems or issues you have spotted – for example, if there isn’t enough money to pay the room hire for your next meeting.

What skills do I need?

Organised and experience with accounting, finance, or something similar.

Excited to help set up the new scheme.

When do I need to be available?

	Morning	Afternoon	Evening
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Details

Expectations of time are approximately a few hours a month to attend meetings but more time might be expected in the initial stages of getting the scheme off the ground.